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Job Title

Padilla & Company LLP is seeking a full time Administrative Officer to join its team to support daily office procedures.


• Act as the point of contact for all employees, providing administrative support and managing queries
• Manage the firm’s bookkeeping, time and billing, collections, insurances, employee benefits and policies
• Activities include answering the phone, filing, faxing, assisting client visitors, managing the firm’s books and records, consolidating employee’s time and expense for payroll purposes, preparation of engagement invoices, managing the daily office schedule, creating memoranda
• Organize a filing system for important and confidential firm documents
• Maintain company calendar and schedule appointments
• Arrange travel and accommodations
• In-charge of managing office supplies stock and placing orders
• Preparing regular financial and administrative reports

• Minimum of an associate degree related to office administration or accounting
• Solid knowledge of accounting, office procedures, communication, word and spreadsheet processing and bookkeeping
• Knowledge in Quickbooks is preferred
• Must be organized
• Must be skilled in mathematics, communication and time management
• Must be detail oriented
• Prior experience handling administrative work in a CPA firm is a plus

Job Title

Experience and Qualifications:
• Bachelor’s degree in accounting
• 1 to 2 years of experience in financial accounting and/or financial and program audits
• Strong analytical skills along with an exceptional attention to details
• Passion for growth and ability to handle bigger responsibilities
• Ability to thrive under tight deadlines and high pressure situations
• Strong verbal and written communication skills along with good interpersonal skills
• Good Team player
• Strong time management skills
• Proficient in MS Office applications
• Knowledge in risk assessment and internal control evaluation

Preferable Job Qualifications:
• CPA/CPA candidate
• Knowledge in ProSystem FX – Engagement
• Knowledge in not-for-profit and single audits